Overview
UCI Decision Support provides integrated, clean, timely, consistent, and documented data for reporting and analysis. Campus decision-makers and analysts can use Decision Support systems to answer their business questions quickly and efficiently.
Data typically are extracted from their source systems at defined points in time, and loaded into various data repositories that can be queried for reporting and analysis.
We currently leverage a number of tools for accessing these data repositories, such as IBM Cognos, Data Warehouse (BLISS), the Electronic Document Library (EDL), and eDocs Document Images.
The campus Business Intelligence team has launched a project to standardize these data repositories into one Enterprise Data Warehouse and to consolidate the various reporting tools. IBM Cognos will be the new standard for delivering dashboards, reports, ad-hoc query capabilities and other functionality. This effort began with the KFS launch in July 2014, and we expect to complete the transition by 2018, coinciding with the launch of the new Student Information System and UCPath.
Available Information or Data
Today, the following data sources can be queried using the corresponding tool(s) listed in the below matrix.
Please note that access to these subject areas is based on your roles & responsibilities and you may not be authorized to access all or any this information. Please consult with your supervisor.
| Subject Area or System | Reporting Tool | How to Access (Login Required) | Load Frequency | Help Contact | Availability |
|---|---|---|---|---|---|
| Advancement | Cognos | Cognos | Daily | University Advancement (949) 824-0142 | |
| Facilities Management | Cognos | ZotPortal Cognos | Monthly and on demand | OIT Help Desk oit@uci.edu (949) 824-2222 | |
| Human Resources/ Employee - Campus | BLISS eDocs Filenet | Data Warehouse eDocs EROS Filenet Imaging | Daily | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 7:00 pm |
| Kuali Budget System (KBM) | Cognos | ZotPortal | Daily Tuesday - Saturday | Maria Gorginova Budget Office margor@uci.edu | Daily 7:00 am - 10:00 pm |
| Kuali Financial Documents | eDocs | Kuali Financial System via ZotPortal | KFS Help Desk kfs@uci.edu (949) 824-7001 | Daily 7:00 am - 10:00 pm |
|
| Kuali Financial System (KFS) | Cognos BLISS | ZotPortal | Daily Tuesday - Saturday | KFS Help Desk kfs@uci.edu (949) 824-7001 | Daily 7:00 am - 10:00 pm |
| KSAMS - New Security Access Management | Cognos | KSAMS | Daily Tuesday - Saturday | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
| Payroll Expense | BLISS | Data Warehouse | Monthly | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
| Payroll/PPS Reports | EDL/Mobius | EDL | After each compute (Bi-weekly/Monthly) | OIT Help Desk oit@uci.edu (949) 824-2222 | |
| Payroll Personnel Post Authorization Notifications (PAN) | WebPan WebPanArchive | Web Payroll Personnel System | Daily | OIT Help Desk oit@uci.edu (949) 824-2222 | |
| Research Administration | BLISS Cognos | Data Warehouse Cognos | Daily | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
| Space | BLISS | Data Warehouse | Yearly (Spring) | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
| Student Enrollment | Cognos | ZotPortal | Daily | OIT Help Desk oit@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
| Student Success (Compass) | Cognos | Compass | Daily | Compass Support compass@uci.edu (949) 824-2222 | Daily 7:00 am - 10:00 pm |
Requesting Access
- Access to services is based on your campus roles & responsibilities and is only available with a UCINetID.
- To gain access to systems related to your role, contact your Departmental Security Administrator (DSA) or call the OIT Helpdesk at (949) 824-2222 or email oit@uci.edu.
- VPN may be required once you are granted access. DUO second factor authentication may also be required for some data access.
Getting Help
- To report a problem, please reference the corresponding Help Contact in the chart above.
- To request a new report, changes to a report or to request new data, email oit@uci.edu and include a description of what you need, why you need it, and when you need the service by.
General Availability
For general hours of operation, please reference the corresponding Availability column in the chart above.
In addition, the scheduled maintenance windows for Cognos are:
- Mondays: 10:00 pm - 12:00 am
- Saturdays: 2:00 - 4:00 am
Decision Support applications for individual subject areas also may be unavailable periodically due to maintenance related to those specific areas. Please contact the OIT Helpdesk at (949) 824-2222 for further information.