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Securely Share Files in OneDrive

With Microsoft OneDrive, you can securely share files with colleagues. However, it is important to understand the different Data Classification levels and acceptable ways to share P3 and P4 files.

Guidance for Data Classification Levels - P1 - P4 Data

Please read the UC Information Protection Standards to become familiar with the data classification levels:

Link Type P4 P3 P2 P1
Specific People
(Direct Link)
Internal User
Acceptable Acceptable Acceptable Acceptable
Specific People
(Direct Link)
External User
Acceptable – Use good judgment Acceptable – Use good judgment Acceptable Acceptable
People in "Your Organization"
(Internal Link)
Never use this link type with P4 Acceptable – consider using the direct link if possible, for P3 Acceptable Acceptable
Anyone with the link
(Open Link)
Never use this link type with P4 Never use this link type with P3 Acceptable – Use expiration date when possible Acceptable – Use expiration date when possible

Examples of different link types

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