OLDUS is the Online Directory Update System - it is a tool to update directory information for individuals and departments. You must be an assigned Department Directory Coordinator (DDC) to be able to log in and use OLDUS.
DDCs have these responsibilities:
1. regularly reviewing and updating Individual directory listings (employees/contingent workers, student employees, sponsored UCInetID holders/retirees);
2. regularly reviewing and updating Department directory listings.
Please identify yourself within your department as a Directory Coordinator. Individuals should alert you if their directory listing needs to be updated. Authorized Department Directory Coordinators are the only people who can make changes to this data. Please review all listings periodically to keep the UCI Directory current. If you don't see a person listed, they are not assigned to the home department code you are viewing. If you need help with OLDUS, please send an email to OIT and include OLDUS or UCI DIRECTORY in the subject line. Always provide the home department code and details of your issue or question. For help with UCPath issues, contact the Employee Experience Center at (949) 824-0500 or email eec@uci.edu.
DIRECTORY LAUNCH PAGE
Log-in with your UCInetID and password and authenticate with Duo at https://oldus.oit.uci.edu/
DEPARTMENT LISTING UPDATES
Please click the link to review Department listings. Instructions for requesting updates is provided after you click on the department name.
INDIVIDUAL LISTING UPDATES
Click on a home department code link to see the listings within it. Employees/Contingent Workers / Sponsored Guests & Retirees / Student Employees appear in separate tabs. Note: department codes are assigned through the UCPath system and cannot be changed in OLDUS. If you feel the department code for an individual is incorrect, please work with your local Human Resources rep.
Click on the person's name and you will be presented with a form where you can add or change most fields. Please complete fields only with data that matches the field name.
NEW REQUIREMENT: Union-represented employees MUST have a valid phone number in the Phone field. If they don't have a direct phone number, this field must contain their department's general phone number. Contact your local Human Resources rep or Department Administrator for more information on this requirement, known as AB-119.
ADDITIONAL DATA IN EMPLOYEE LISTINGS
DDCs don't have access to some directory fields. If an employee asks you to update other data, please direct them to https://phupdate.oit.uci.edu/phupdate. Fields included in PHUpdate are: Nickname, Emergency Cell, Project, Other Info, Picture URL, Home Page URL, Hours, Call Sign. In OLDUS, please add only data that matches the field name (example: don’t add an assistant’s name in the Secondary Department field).
ZOTCODES
ZOTCodes are changed in a linked but separate system. To change, add or remove a ZOTcode, click on the ZOTcode link and a second window will open with Distribution Services who maintains ZOTcodes.
FINALIZE YOUR UPDATES
Be sure to click the UPDATE RECORD button near the bottom of the page. You will get a confirmation that your update was successful. The updated listing should be visible in the UCI Directory within a few minutes.
DDCs CANNOT CHANGE THE SOME FIELDS IN OLDUS
.. NAME: The person can visit the UCPath Online to update: https://ucpath.universityofcalifornia.edu/home
(login, authenticate, ‘Employee Actions’, ‘Personal Information’, answer a security question, ‘Legal Name/Name’, click on the name shown, ‘Edit Legal Name/Name’. Follow instructions provided)
.. EMAIL ADDRESS: Instruct the person to contact the OIT Help Desk via email OIT@uci.edu or call 949-824-2222 for assistance with their email address.
.. DEPARTMENT: The person must be officially transferred through UCPath for the department name to change.
TERMINATIONS / SEPARATIONS / DELETES
You cannot delete a person but you are encouraged to remove data from the following fields: titles, addresses, and fax number. You may choose to also remove the phone number or change it to a general department phone number for referral calls.
Once terminated in UCPath, the person will be removed from the UCI Directory TWO WEEKS later when their UCInetID is deactivated.
ADDITIONS
A new employee, student employee or contingent workers will be available in OLDUS after they have been processed in UCPath. All Department Directory Coordinators for a department will receive an automated email notification prompting them to update the new listing.
***** Directory Launch Page: https://oldus.oit.uci.edu/
If you need assistance with OLDUS or the UCI Directory, please send an email to OIT@uci.edu with either OLDUS or DIRECTORY in the subject line. We’re here to help!