Grad Slate

Slate is the new campus central system used for the online graduate application and managed by the Graduate Division; it is also the central system for online faculty application review and decisions. In order to view applications to your respective program, graduate admissions committee members and program staff need access to the Slate system.

Graduate School Applicants should consult the FAQ located here.

I'm a faculty member. How do I request access?

Access to Slate will be managed through the online application KSAMS (Security Access Maintenance System). The tool, used campus wide to regulate and restrict access to numerous business applications and secure systems, will replace the Graduate Division Information Systems Access Request Form.

Access to Slate is role-based and can be requested in KSAMS by anyone with an active UCInetID; however, final approval is granted by a School Approver role within each School followed by a GD Approver from Graduate Division. Once you have access, you can select the link at the top of the page to sign in to Slate (use your UCInetID and password to access the service).

Faculty members should request the SIS Grad Slate - Reader role, which will allow them to review applicants and provide comments and recommendations for the review process.

How to Request User Access for Grad Slate – Reader

Step 1: Log into KSAMS using your UCInetID and Password.

Step 2: Click on Access Request tab.

Step 3: Click on Add Request link.

Step 4: Under the User Info section:

  1. Enter the full name of the person you wish to request access for in the Grantee Name field.
  2. Hit Enter or click the Search icon. The name should populate in the field.

OR

  1. Enter partial name of the person you wish to request access for in the Grantee Name field.
  2. Hit Enter or click the Search icon.
  3. In the popup window, find and select the name of the Grantee.

Step 5: Under the Access Info section:

  1. Enter Grad Slate - Reader in the Role Name Lookup field.
  2. Hit Enter or click the Search icon. The role should populate in the field.

OR

  1. Enter partial role name in the Role Name Lookup field.

  1. In the popup window, click the + next to Grad Slate - Reader to add the role.
  2. (Optional) Search and click the + icon to add additional roles to be requested for the Grantee.

Step 6: Under the Requested Access section in the Qualifiers field, select the appropriate UCI School Code from the dropdown list that is associated with the Grantee.

Step 7: Enter reason/justification for the role request into the Reason / Justification textbox.

Step 8: Click on Submit Request button.

I'm a departmental staff member. How do I request access?

Access to Slate will be managed through the online application KSAMS (Security Access Maintenance System). The tool, used campus wide to regulate and restrict access to numerous business applications and secure systems, will replace the Graduate Division Information Systems Access Request Form.

Access to Slate is role-based and can be requested in KSAMS by anyone with an active UCInetID; however, final approval is granted by a School Approver role within each School followed by a GD Approver from Graduate Division. Once you have access, you can select the link at the top of the page to sign in to Slate (use your UCInetID and password to access the service).

Departmental Staff members should request the SIS Grad Slate - Coordinator role, which will allow them to move applications through the review process, apply decisions, and send decision letters.

How to Request User Access for Grad Slate – Coordinator

Step 1: Log into KSAMS using your UCInetID and Password.

Step 2: Click on Access Request tab.

Step 3: Click on Add Request link.

Step 4: Under the User Info section:

  1. Enter the full name of the person you wish to request access for in the Grantee Name field.
  2. Hit Enter or click the Search icon. The name should populate in the field.

OR

  1. Enter partial name of the person you wish to request access for in the Grantee Name field.
  2. Hit Enter or click the Search icon.
  3. In the popup window, find and select the name of the Grantee.

Step 5: Under the Access Info section:

  1. Enter Grad Slate - Coordinator in the Role Name Lookup field.
  2. Hit Enter or click the Search icon. The role should populate in the field.

OR

  1. Enter partial role name in the Role Name Lookup field.

  1. In the popup window, click the + next to Grad Slate - Coordinator to add the role.
  2. (Optional) Search and click the + icon to add additional roles to be requested for the Grantee.

Step 6: Under the Requested Access section in the Qualifiers field, select the appropriate UCI School Code from the dropdown list that is associated with the Grantee.

Step 7: Enter reason/justification for the role request into the Reason / Justification textbox.

Step 8: Click on Submit Request button.

I'm getting the error 'The account is not authorized.'

This means you do not have the required KSAMS role to access Slate. Please scroll up and follow the steps to request either the Reader or Coordinator role.

If you're still seeing that error even after requesting and receiving access, it's likely that you were just given access and you may need to wait 1-2 hours for the permissions to take effect.

Who do I contact if I have a question or need assistance with Slate?

Please email your questions to gradslate@uci.edu.

Who do I direct applicants to contact if they have questions or need assistance with the application?

Instruct the applicants to send an email to gradapplicant@uci.edu.

Where can I find information on training for the Slate system?

Is there a way to start review of a file in the Slate Reader if all 3 Letters of Recommendation have not been received?

If all 3 Letters of Recommendation have not been received, the file will remain in the Awaiting Materials bin. Faculty and staff have the ability to look at applications in the Awaiting Materials bin and make comments; however, official review forms cannot be submitted until the file is moved out of the Awaiting Materials bin.

Will applicants know that their applications cannot be reviewed until all 3 LORs have been received?


Yes. Applicants will have access to a checklist showing them what is keeping their file from being officially reviewed.

Do faculty only have access to applications in their own department?


Faculty can see applications within their school and they can sort or filter by program. There are a variety of options for narrowing or organizing what faculty see in Slate.

Where can we see prior years’ applicant data?


For applicant data prior to September 2018, if you have access to GATS and it is being maintained for archival purposes you should still be able to see it in GATS. If you used DAVAD for that purpose, that information should have been downloaded into an Excel file for archival access. In future years, applicant data will be available in Slate.

We tend to have a few applicants who clearly apply to the wrong program, or wish to change the program to which they are applying. What should we advise applicants to do?


Contact the Graduate Division at gradapplicant@uci.edu so that we can reopen the application so the applicant can change it to the correct program.

Please provide the “reference number” available on the Application Status Page.

I've tried the steps above and I'm still having issues

We recommend you continue your search in our comprehensive ServiceNow Knowledge Base.

If you're still having trouble, feel free to open a ticket. When doing so, please provide the following:

  • Your full name
  • Your UCInetID (the first part of your email address, not your ID number)
  • A detailed description of the issue

Failure to provide this information will delay our response.

Return to the OIT Help Center.

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